Real talk? Recruiters and staffing agencies need more than just spreadsheets to manage relationships with candidates and clients.
That’s where the magic of recruitment CRMs come into play: they’re the easiest way to streamline candidate communication, track hiring pipelines, and improve the overall candidate experience.
But you already know this (and far too well). The problem is, you don’t know where to start looking.
You’ve probably already heard of heavyweights like Bullhorn or Vincere - and while they’re solid platforms in their own right, this guide focuses on 12 other recruitment CRMs that are often a better fit for growing agencies or teams looking for niche features, simpler pricing, or faster onboarding.
We look at their standout features, ideal use cases, and monthly pricing options. We also explain how we picked the best platforms, plus helpful best practices to help you find the right fit for your needs.
Comparing the best recruitment CRM systems
How do the best CRMs for recruitment stack up? Let’s break it down in this simple comparison chart:
Now, let’s start with the first option on our list:
1. Flo Recruit: Best for law firms
Flo Recruit is an ATS CRM specifically designed for legal firms and law schools. Unlike other CRMs, it doesn’t offer tiered pricing, which means all its features are available on a single plan.
One such feature is the ability to set up hybrid outreach events to attract top talent before they reach the job market. You can also integrate with law schools to gather candidate information from recruiting events, then set up hybrid interviews with important docs (think CVs and interview questions) built directly into the app.
The only downside? No transparent pricing, which could be frustrating for smaller businesses needing to be strategic with their funding. But if you’re a mid-size company looking for a legal-specific recruiting solution, it’s hard to pass up an A-player like Flo Recruit.
Features of Flo Recruit
- Integration with law schools
- Applicant tracking
- Remote interviews
- Outreach events
- Work allocation
What people say about Flo Recruit
“Overall Flo is fantastic for our needs. What is so great is you can be anywhere and have access on your phone which is an absolute bonus. Just FYI it can't be accessed while offline.” — Capterra
Flo Recruit pricing
Flo Recruit doesn’t list its pricing online. If you want a custom quote, you’ll need to get in touch with its sales team.
2. Jobsoid: Best for smart filtering
Jobsoid is an all-in-one ATS + CRM tool built for growing companies and recruitment agencies. It’s predominantly known for its automated job posting tools, plus built-in candidate communication channels so you don’t need to flip between multiple apps (phew).
One of Jobsoid’s standout features is its multi-channel sourcing: you can push jobs to 20+ boards, import candidates from LinkedIn with a Chrome extension, then centralize everything into a visual pipeline. Then, you can use its handy Smart Filter to sort and score candidates by their compatibility with your job posting (aka AI shortlisting them).
That said, Jobsoid’s features may not be a fit for larger teams needing to post hundreds of listings or focus on DEI initiatives. It also doesn’t offer its recruiter CRM unless you upgrade, which means it might be more expensive for dedicated hiring agencies.
So if you’re looking for enterprise-level reporting or customization, Jobsoid probably isn’t your endgame CRM — but for recruiters needing a no-fuss, easy-to-learn system, it nails the brief.
Features of Jobsoid
- Branded careers page
- Multi-channel sourcing
- Smart Filtering Intelligence
- Interview scheduling
- Chrome sourcing extension
What people say about Jobsoid
“[Jobsoid] has a very affordable price and a mobile version and desktop both very good and functional, so you can access information from anywhere. [But] in our case, part of our staff required training because their learning curve was not easily assimilated.” — G2
Jobsoid pricing
- Beginner: $0 per month for one job post, one user account, unlimited candidates, and iOS/Android apps
- Lite: $49 per month for three job posts, unlimited user accounts, advanced reporting, and unlimited email support
- Standard: $99 per month for 10 job posts, video screening, automatic reference checks, questionnaires, reviews and scorecards, and EEO compliance
- Pro: $249 per month for 50 job posts, lead management tools, talent network campaigns, and access to the recruiter CRM
3. Loxo: Best for generative AI
Loxo is a talent intelligence platform with one of the most powerful sourcing engines in the recruitment tech space. You can think of it as 10+ recruitment tools rolled into one, plus AI-powered features for:
- Sourcing
- Data collection
- Outreach
- CRM management
- Applicant tracking (ATS)
- And a sales CRM
Loxo's edge over other platforms is in its value. You can sign up for the free forever plan to source candidates directly, automate email/text outreach sequences, and use its AI to match applicants to open roles faster than traditional platforms.
But it does have a learning curve and requires some setup to get the most out of it. And keep in mind that upgrading your plan could get pricey, especially if you’re only looking for one or two features (like access to the sales CRM).
All that said, however, Loxo is still a dream tool for agency recruiters, headhunters, or in-house teams. If you’re doing high-level sourcing and strategic outreach, this might be worth the seven-day free trial.
Features of Loxo
- 100+ third-party integrations
- Generative AI for automated outreach
- Self-refreshing CRM
- Real-time analytics
- Access to Talent Intelligence platform
What people say about Loxo
“The AI Source and Outreach programs are excellent. At first, I was put off by the cost, but after reading other reviews and talking with some people in my network that use it, I went for it. It absolutely has paid for itself ten-fold with the amount of time it saves me in data entry and AI Sourcing.” — Capterra
Loxo pricing
- Free: $0 per user per month for one user, access to the recruiting CRM, unlimited jobs and prospects, Chrome extension importing, and access to Loxo Boost (programmatic job post distribution)
- Basic: $109 per user per month for access to the sales CRM, organic job board posting, custom dashboards and analytics, technical support, and resume parsing
- Professional: Custom price for access to 250 personal email-finding credits, omnichannel campaign outreach, generative AI and outreach GPT, and client report generators for recruiting agencies
- Enterprise: Custom price for dedicated account manager, HCM or ATS integrations, custom AI configurations, and SSO/SAML for security
4. HireHive: Best for CRM reporting
If data is your love language, HireHive delivers. This recruiting CRM is built with reporting at its core, from real-time candidate progress updates to demographic analytics and source tracking.
One of its standout features is the ability to generate EEO and OFCCP compliance reports, as well as top-source analysis and employee referral tracking. It even lets you share progress reports with clients or candidates — ideal for agencies and internal teams that want deep visibility into hiring performance.
But HireHive isn’t a perfect platform for everyone. Third-party integrations and advanced features are tucked behind higher-tier plans, and its mobile experience leaves room for improvement.
That said, if you’re managing multiple job pipelines and need reliable analytics, HireHive offers serious reporting power in a sleek, intuitive package.
Features of HireHive
- Employee referrals tracking within the CRM
- Time to hire and demographics analytics
- Progress reports for clients and candidates
- EEO and OFCCP compliance reports
- Top source analysis
What people say about HireHive
“Very easy to use, intuitive. They care about the UX for the Candidates and Recruiters. What they can improve is the mobile version of the platform. That one could be better.” — G2
HireHive pricing
- Starter: $120 per month for three active jobs, all essential features, chat support, access to the help center, and GDPR compliance
- Super: $280 per month for 10 active jobs, multilingual application forms, agency portals, 2FA, EEO data collection, and Jobs API access
- Mega: $500 per month for 25 active jobs, third-party integrations, and access to the AI assistant
- Enterprise: Custom quote for 25+ active jobs, dedicated account managers, and data import tools
5. TalentLyft: Best for third-party integrations
Does your recruiting workflow depend on your tech stack? TalentLyft might be your new best friend. With 3,000+ third-party integrations from job boards to communication tools, it’s an ultra-flexible CRM that slots into just about any hiring ecosystem.
TalentLyft also excels at internal collaboration, including shared notes, feedback loops, and a built-in communication board that helps teams stay aligned. Recruiters can post jobs to multiple boards in one click and even upload their existing job board contracts to stay organized.
Just keep in mind some users feel that TalentLyft’s pricing structure is difficult to understand. TalentLyft charges by the number of job slots, which can make scaling tricky for early-stage startups. Plus, some users report minor quirks with analytics and mobile performance.
The verdict? If you need a deeply connected CRM with top-tier integration support, TalentLyft over-delivers to meet (and exceed!) expectations.
Features of TalentLyft
- 3,000+ third-party integrations
- Internal communications board
- One-click distribution
- Upload existing job board contracts
- Knockout questions and rejection reasons
What people say about TalentLyft
“[TalentLyft is] a handy hiring tool that simplifies the selection process and makes it easy to share with other involved managers. There’s also a great customer support team that is always ready to help! But I dislike the limited number of active job slots. Plus, analytics sometimes seem to present not the most accurate data.” — G2
TalentLyft pricing
TalentLyft bills according to the number of job slots you need.
If you’re only hunting two active job positions at once, here’s what you can expect to pay:
- Essential: $73.50 per month for two job slots, unlimited users, a branded career page, 1:1 self-scheduling, interview kits and scorecards, custom recruiting and talent pipeline, and more
- Growth: $148.50 per month for multiple career pages, talent pipelines, and recruiting pools, language kits, workflow automations, job requisition and offer management, custom fields, and custom domains
- Enterprise: Custom quote for unlimited job slots, custom reporting and data migration, custom career pages, discounts for job postings, a dedicated support channel, and SSO
6. FireFish Software: Best for small recruitment agencies
FireFish Software is a hybrid recruitment CRM and ATS built for fast-moving recruitment agencies. It offers tools to manage candidates and clients in one place so you can grow your agency (and revenue) in the process.
A standout feature of FireFish is its AI-powered job ads, which streamline posting and reduce time-to-fill. It also gives recruiters access to forecasting tools and sales analytics, which can help with planning and pipeline management. If you're growing an agency or juggling multiple clients, this kind of insight is gold.
Just note FireFish doesn’t offer integrations on its base plan, and some users have flagged slow system load times. Pricing isn’t listed publicly either, so you’ll need to contact the sales team for a quote.
Features of FireFish Software
- Recruitment CRM
- Job workflow ATS
- Search and match
- Built-in AI and automations
- Native integrations (requires upgrade)
What people say about FireFish Software
“There is always someone on the other end of the phone, both on the accounts side and support. They are always looking for suggestions on improvements or integrations which they try to implement. FYI the system can be slow at times, in terms of load time.” — G2
FireFish Software pricing
FireFish doesn’t post any transparent pricing online. You can contact the sales team if you’re interested in a custom quote.
7. TrackerRMS: Best for mobile marketing
TrackerRMS is a favorite among recruiters wanting to reach ideal candidates over the phone. It offers built-in tools for SMS, email, voice, and even WhatsApp so you can meet candidates where they are without jumping between platforms.
Even better: every plan includes every feature, so you’re not stuck on a lower tier without essentials. Want to call candidates directly from the platform? TrackerRMS gives you a dedicated VoIP number for voice calls, texting, and WhatsApp messaging.
That said, be aware that many essential tools (like advanced automations and integrations) are only available only as paid add-ons. Also, some users say the platform comes with a steep learning curve, which can make onboarding a bit steep if your team isn’t super tech-savvy.
Features of TrackerRMS
- Candidate SMS messaging
- Telesales (calling candidates directly)
- Email, letter, and text templates
- Custom reporting
- Generative AI for WhatsApp
What people say about TrackerRMS
“Generally works well - stable, very little downtime. Responsive, well-intentioned customer support. The CRM tool helps manage BD efforts. But sometimes it feels like the system is trying to do too much, with too many features that aren't fully developed. It takes a lot of practice and training to get the most out of the reporting function.” — G2
TrackerRMS pricing
Like many other recruitment CRMs on this list, TrackerRMS doesn’t list pricing on its website. The best way to get hard numbers is to reach out to the sales team, then request a custom quote based on one of the following plans:
- Starter: Custom price for smaller teams offering ATS and CRM, marketing features, reporting dashboards, automations, job board integrations
- Enterprise: Custom price for the same basic features plus configuration for larger teams
Don’t forget additional add-ons for:
- Automations
- Job board integrations
- Onboarding
- Back office
- Collaboration
All of which start at $16 per user per month.
Just want basic access to TrackerRMS’s ATS and CRM systems? Prices start at $80 per user per month.
8. Crelate: Best for custom workflows
Crelate is one of the most customizable recruitment CRMs you can find on the market today. Designed for agencies needing flexibility at every step of their pipeline, this CRM/ATS combo lets you mix and match modules to build your ideal recruiting workflow.
You can customize literally everything in Crelate, from how you track sales leads to how you route job orders to even how you connect with existing tools (either via integrations or open API). Crelate also includes valuation tools and vendor management systems if you’re juggling multiple job orders and client relationships.
The drawbacks? According to past users, the pricing structure can be confusing. Plus, response times from support may require you to sit tight for a while.
Still, for recruiters who know exactly what they need, Crelate offers deep configurability few other platforms can match.
Features of Crelate
- Opportunity valuation
- Referral analytics
- Sales workflows and custom stages
- Vendor management system (VMS)
- Valuation forms
What people say about Crelate
“I like that it keeps track of everything I am doing so I do not risk forgetting, losing or falling behind in the recruiting process! I dislike the amount of time it takes for support to respond.” — G2
Crelate pricing
Crelate’s pricing depends on the type of team you have.
There are three different plans to choose from:
For recruiting agencies
- Business: $99 per user per month for the full sales and recruitment CRM with analytics, premium resume parsing, basic client portals, branded job portals, resume toolbox and advanced reports/analytics
- Business Plus: $144 per user per month for premium client portals, enhanced data storage, increased limits, automation and sequencing, and access to RingCentral Connector
- Custom: Custom quote for a custom plan
For staffing & consulting agencies
- The same three plans and pricing (Business, Business Plus, and Custom) plus access to Crelate’s Recruit ATS and CRM.
For in-house recruiting
- Custom: Custom pricing for access to the Crelate Recruit ATS
9. HireBridge: Best for activity tracking
Not to be confused with HireHive, HireBridge is an applicant tracking system with CRM features for every stage of the hiring process. Its biggest claim to fame is logging every single action online, which makes it all-but impossible for candidates to slip through the cracks.
You can use HireBridge to create a detailed activity log that helps recruiters and hiring managers track exactly where each candidate is in the pipeline (along with every milestone completed). Add that to branded career centers, mobile-friendly job applications, and built-in reporting tools, and you can see how HireBridge makes it effortless to stay on top of recruiting KPIs.
Some users report that HireBridge may feel a little slower or more limited compared to newer, automation-heavy tools. But if you want a stable platform that’s easy to scale and great at keeping everyone aligned, HireBridge is absolutely an option to put on the list.
Features of HireBridge
- Applicant tracking tools
- Instant job distribution
- Branded career centers
- CRM reporting and metrics
- Mobile job applications for candidates
What people say about HireBridge
“The best thing about this tool is tracking candidates' statuses and knowing where the candidate is in his interview process. Tracking got easier through this tool. I did find it a little slow. Little things can be improved. Rest assured this tool is very useful for professional work.” — G2
HireBridge pricing
Like many other platforms, you won’t find HireBridge’s pricing online. You can either request a demo or contact sales to see the software in action.
10. Eploy: Best for in-house recruitment teams
Eploy is a full-service recruitment CRM tailored to in-house teams that need structure, flexibility, and visibility across the hiring process. Its Kanban-style tracking boards make it easy to visualize progress, while built-in email touchpoints and portals keep HR managers and third-parties aligned.
Unlike some of its competitors, Eploy includes platform improvements within your existing package, which means no surprise upgrade fees whenever they add a new feature. It’s also a fit for teams juggling relatively large tech stacks, thanks to seamless integrations with tools like Microsoft Teams.
But Eploy’s pricing may be tough to scale for startups or rapidly growing teams. Plus, users report occasional slowdowns or timeouts (although they’re not out of the ordinary compared to other CRMs for recruiters).
But if you’re not afraid of investing the extra time and money, Eploy can be a phenomenal tool for driving in-house recruitment teams forward.
Features of Eploy
- Kanban-style tracking boards
- Proactive recruitment tools
- Automated touchpoints via email
- Portals for candidates, hiring managers, agencies, and employees
- Video interviews and assessments directly in-app
What people say about Eploy
“I like how accessible Eploy is. It's an easy system to use and I like that it connects to Microsoft. That said, I have encountered some glitches and the system has on occasion timed out when I have been trying to load.” — Capterra
Eploy pricing
There’s no public pricing available with Employ. Instead, you’ll have to contact the company directly to receive a custom quote.
11. Jobtoolz: Best for agency marketing
Jobtoolz combines the power of recruitment CRM with built-in recruitment marketing features. Many of its features (like social media ads) are designed for high-impact outreach, plus the handy addition of live analytics so you can measure their impact in real time.
Every plan with Jobtoolz includes unlimited users and candidates, which as you can tell by now, is relatively rare in this space. And since Jobtoolz as a company is still relatively small, feedback from customers often gets implemented fast.
This, of course, can be a double-edged sword: some users mention limitations around certain features and say the platform isn’t yet as fully developed as more mature options. But if you’re looking for CRM meets recruitment marketing with Zapier automations, Jobtoolz is easily a solid bet.
Features of Jobtoolz
- Social media and video campaigns
- Recruitment marketing tools
- Vacancy boosting
- Live campaign statistics
- Staffing agency modules
What people say about Jobtoolz
“It's quite easy to work with, obviously, they are still a young company but I do appreciate the fact that they do something with our feedback, we are helping them improve the platform and that is also improving our results with the platform. The platform is not yet up to speed, the roles are quite limited, and the source is not just registered.” — G2
Jobtoolz pricing
Jobtoolz’s pricing depends on the number of people on your team.
If you’re a team of four or fewer, you’ll pay $231 per month.
This gives you access to:
- All platform features
- Unlimited team members
- Unlimited candidates
- Personal priority support
12. Fountain: Best for frontline workers
Last but not least is Fountain’s frontline workforce management platform, which as you might expect, is specifically designed for frontline workers. Its recruitment CRM platform is constantly getting upgrades with new features and if you join the beta testing team, you’ll get access at no extra cost.
Fountain comes with three different ‘modules’: Hiring, Managing, and Retaining tools for candidates. You can mix and match modules however you need (or forego tools altogether if they’re not what you’re looking for).
The bad news is, there’s no public pricing online, so there’s no way to tell how much you’ll need to pay up-front. The good news is, Fountain offers 1:1 demos so you can request custom pricing for your growing team.
Features of Fountain
- Intelligent screening and auto recruiters
- Hire Go mobile hiring (including SMS and text-to-hire)
- AI Recruiter (screen candidates at any time)
- Automations and integrations with existing tech stack
- Built-in compliance tools
What people say about Fountain
"Easy to use for onboarding new service providers to the system for easy flow. But once in a while it will freeze and it seems like information was not uploaded.” — G2
Fountain pricing
Fountain doesn’t post any pricing online, probably because some features are still in beta. You’ll need to request a 1:1 demo to receive custom pricing for your unique team.
How we picked the best recruitment CRMs
We followed a simple six-step process to find the best recruitment CRMs:
- Focused on niche tools (with rave reviews from users) so you wouldn’t feel stuck with the same five recommended legacy players.
- Evaluated real user reviews from sites like G2, Capterra, and TrustRadius to hear what recruiters really think.
- Checked for standout features like automation, reporting, and integrations. Because the bells and whistles matter, of course.
- Explored which types of recruiters use which types of platforms, from in-house hiring teams to agency recruiters and legal firms.
- Tested transparency, like whether pricing info is easy to find.
- Filtered for growth-friendly tools that scale with your team so you don’t need to worry about migrating platforms as you grow.
Best practices when using a CRM for recruitment
Trying to get the most out of your recruitment CRM?
Here are a few best practices to keep in mind:
- Automate the little stuff. It’s a good idea to offload anything you shouldn’t be doing manually, like follow-up emails and interview scheduling.
- Keep it clean. Regularly update candidate info, close out dead leads, and avoid duplications (not that this is rocket science). Keep in mind some CRMs offer self-cleaning functionality so you can instantly spot duplicates and update contact info as it changes.
- Get your whole team on board. CRMs only work if your people know how to use it. Be sure to make your system easier to adopt by setting specific standards, offering user training, and writing onboarding documentation so your teams can get started.
- Don’t be afraid of tags, filters, and pipelines. The more organized your system, the faster you’ll place top talent.
Bonus tip: if you’re not actively tracking your own team’s KPIs and pipeline status, you could be missing out on major optimization opportunities. You can make this even more accessible by integrating with a digital signage provider, which can help you put metrics up on the big screen.
And speaking of big screens…
Putting your data on the big screen
CRMs for recruitment can help with like 95% of your daily tasks, like automating emails and keeping hiring pipelines humming. But part of the 5% it can’t do is put your data on display. Most of the details are locked away in authenticated dashboards, or worse, buried in your inbox and requires manual copy/pasting or sharing.
Thing is, digital signage tools can surface all of your recruitment data and put it in places where your team can actually see it. Tools like Fugo make it easy to securely display real-time hiring info on TV screens in your office, remote locations, or anywhere your team works.
Here’s just a quick taste of how you can integrate your recruitment CRM with Fugo:
- Show live job openings in break rooms so employees can refer candidates (or apply themselves)
- Share interview schedules in communal areas to avoid no-shows and miscommunications
- Highlight key KPIs like time-to-hire or open roles by department to keep leadership informed
- Keep remote and in-office teams aligned with up-to-date recruitment stats
- Celebrate new hires in real-time
Recruitment doesn’t have to feel like a siloed process anymore. With Fugo and your CRM working together, your entire hiring team -and your company -stays in sync.
And can you believe getting started takes 15 minutes or less?
See for yourself by signing up for Fugo’s 14-day free trial.
