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A beginner-friendly overview of Power BI’s core tools, how it fits into the Microsoft Fabric ecosystem, and where its features stop short for unattended display with links to TV screen…

What is Power BI?

Power BI includes a free option, but it’s often misunderstood. This article explains what Power BI lets you do for free, where the limits are, and when paid licenses become…

Is Power BI free?

Power BI Desktop is free to download and use, but its role is often misunderstood. This article explains what Power BI Desktop includes, what it doesn’t, and when licensing becomes…

Is Power BI Desktop free?

Power BI is sometimes described as being “free with Office 365,” but that’s not strictly true. This article explains when Power BI is included in Microsoft 365 plans and what…

Is Power BI free with Office 365?

Power BI does have a free version, but what’s “free” depends on how you’re using it. This article explains what Microsoft means by Power BI Free and what it’s actually…

Is there a free version of Power BI?

A practical overview of Power BI embedded analytics, including how it works, the two embedding models, key use cases, and where its limitations appear - especially if you're trying to…

What is Power BI embedded analytics?

Power BI is used across many roles and industries, not just by data teams. This article explains who typically uses Power BI, what they use it for, and why it…

Who uses Power BI?

Power BI Business Central isn’t a separate tool or license. This article explains how Power BI works with Microsoft Dynamics 365 Business Central, what’s built in, and how organizations typically…

What is Power BI Business Central?

Power BI themes let you control the visual styling of reports using a reusable configuration. This article explains what Power BI themes are, how they work, and where to download…

What are Power BI themes and where can you download them?

Sharing Power BI reports with users who don’t have licenses is a common need - and a common source of confusion. This article explains what’s possible, what isn’t, and which…

How to share Power BI reports with non-licensed users

A clear breakdown of what “free” Power BI sharing actually means, what options exist, and why most teams eventually need licenses or capacity.

How to share Power BI reports for free?

A clear explanation of when Power BI requires Pro licenses, why viewers are licensed too, and how shared screens, PowerPoint, and digital signage change the consumption model.

Can you share Power BI reports without a Pro license?

Explains the difference between internal users, external users, and ambient audiences - and how Power BI licensing applies differently to each.

How to share Power BI reports with non-licensed users (internal vs external)

A reality check on Power BI licensing, why workarounds exist, and why distribution channels like PowerPoint and digital signage exist at all.

Why you can’t securely share Power BI reports without paying

Power BI Embedded, Premium capacity, PowerPoint embeds, and digital signage are often discussed as alternatives. They aren’t. This guide explains what each option is designed to solve, where teams go…

Power BI Embedded vs Premium vs digital signage

Fabric, Power BI Pro, and Power BI Premium often get conflated. This article explains how they relate, what each license actually unlocks, and why most teams end up needing more…

Fabric vs Power BI Pro vs Power BI Premium: what’s the difference?

Explains the practical options for sharing Power BI reports internally, how licensing affects cost, and when digital signage becomes a better distribution method.

Most cost-effective ways to share Power BI reports across a company

An overview of the Copilot features available in Power BI today, what each one does, and where their practical limits are.

What are Power BI’s Copilot features?

A practical look at where Power BI Copilot helps today and where experienced users find it slow, limited, or unreliable.

Is Power BI Copilot actually useful?

An overview of the AI features available in Power BI today, including Copilot, built-in AI visuals, and AI capabilities in Power Query, with notes on licensing, maturity, and real-world usefulness.

What are Power BI’s AI features?

Learn the supported ways to put Power BI reports into PowerPoint, including live embeds, static exports, and common limitations. Covers when PowerPoint works well and when other display methods are…

How to put Power BI in PowerPoint

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A growing library of practical how-tos and real-world answers to Power BI questions we see across the community and our own customer base.

Power BI Knowledge Base

Find answers and get help from Intercom Support and Community Experts

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