Table of contents
⚠️ The Planner is currently in early Beta with view-only functionality. We're actively gathering feedback to improve and expand the feature. Share your thoughts with our support team (support@fugo.ai) to help shape its development.
What is the Planner?
The Planner gives you a visual overview of when playlists are scheduled to play across your screens.
Instead of opening individual playlists one by one, the Planner brings existing schedules together into a single view. This makes it easier to understand what content is running, where it’s running, and how different playlists overlap over time.
The Planner reflects the schedules you’ve already set up in playlists and updates automatically as those schedules change.
It’s especially useful when you want to:
Review upcoming playlist schedules at a glance
Understand how playlists overlap across screens or screen groups
Check what content is currently running
Review your setup before making changes to playlists
🙋 The Planner is designed for reviewing and understanding schedules.
To create playlists or change their schedules, you’ll still use the Playlists page. Any updates made there will automatically appear in the Planner.
Learn more about playlist management in our Playlist Collection.
The Planner page
The Planner page brings together your playlists and their schedules in one place. You can access it by selecting Planner from the navigation sidebar:
Once you’re on the Planner page, you’ll see three main areas that help you review your schedules:
a list of playlists in your space
a visual schedule showing when playlists are set to run
navigation controls that let you move through time and change views.
Each of these areas is explained in more detail below.
The playlists list
The playlists list is situated in a panel to the left of your schedule:
The playlist card
Each playlist appears as a card showing basic details such as its name, status, duration, and how many screens it’s assigned to:
Playlist grouping
Playlists in the list can be grouped in different ways to help you organize what you’re seeing.
For example, playlists can be grouped by status, making it easy to distinguish between:
Active playlists, which are currently published and may be scheduled to run on screens
Draft playlists, which are unpublished and won’t play on screens until they’re activated
Playlists can also be grouped by screen, allowing you to see which playlists are associated with specific screens:
☝️ Grouping only affects how playlists are displayed in the list and does not change how they’re scheduled.
Search & sort your playlists
At the top of the playlists list, you’ll find tools to help you manage and find playlists more easily:
A search field to quickly locate playlists by name
Filtering options to narrow down which playlists are shown
Sorting and grouping controls to organize playlists in a way that works best for your workflow
The schedule view
The schedule is located to the right of your playlist list & is where playlist schedules are displayed visually across time:
Each scheduled playlist appears as a green visual entry spanning its scheduled time range.
An ongoing playlist does not have a defined end date and will continue playing until its schedule is updated or removed from the playlist settings.
A date range playlist has a defined start and end date. It will only play during that scheduled period and will stop automatically once the end date is reached.
Calendar view
Calendar view displays playlist schedules across a traditional calendar layout:
This view is useful for:
Getting a high-level overview of scheduled content
Understanding long-running or ongoing playlists
Seeing how content is distributed across days or weeks
Timeline view
Timeline view displays playlists along a horizontal time axis:
This view is useful when you want to:
See when playlists run during the day
Compare multiple playlists running at the same time
Review schedules with more precise time-based detail
Timeline view displays schedules based on your workspace’s configured timezone.
Navigating the Planner
The controls at the top of the Planner let you move through time and adjust how schedules are displayed.
Date navigation
You can move forward or backward through your schedule using the arrow controls, or quickly jump back to the current time range using options like Today or This month.
Calendar/Timeline switcher
You can switch between Calendar and Timeline views depending on how you want to review your schedules.
Time range selector (Timeline view)
When viewing schedules in Timeline view, you can adjust the level of detail by switching between Day, Week, or Month views.
Hide empty days toggle
The Hide empty days option removes days without scheduled content from the view, making it easier to focus on relevant dates.
Need more help?
If you have questions about playlists or scheduling, you can reach out to our support team using the chat bubble in the bottom-right corner of the CMS, or email us at support@fugo.ai.